Service Support Unit Assistant (Facilities)

About Swedish Committee for Afghanistan (SCA):

The Swedish Committee for Afghanistan (SCA) is a non-profit, non-governmental humanitarian organisation working to assist in the reconstruction of Afghanistan. SCA’s interventions inside Afghanistan began in 1982. Today SCA runs four major development programmes within Disability, Education, Health and Rural Development and is one of the largest NGOs in the country. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities and experience without regard to age (18-65 years), race, colour, religion, marital status, sex, physical disability, or veteran status.

Job Description:

Scope of work:

The Service Support assistant (Facilities) is responsible to provide efficient and timely services to maintain and oversee the facilities of KMO office complex , stock books , processing the documents SSU related documents  as well as technical support and backstopping the RMOs administration units. The position also requires overseeing the Children Nursery at KMO, which involves, provision of food items to children, maintenance of the nursery building and managing the work of teachers.

Main Responsibilities:

·         Preparing and organizing the RMO staff list for Guesthouse keeper to facilitate the dinner and other requirement and processing accommodation forms with guesthouse registration books through the finance unit.

·         Keeping the stationary stock book updated. He/She is also responsible for distributing stationary upon receiving request.

·         Responsible for keeping the furniture inventory of all KMO Office.

·         Documentation work such as preparing summary of purchased items for finance unit and taking care of filling system of SSU.

·         Preparing the required report or excel sheet for SSU documents such as sheet for workshops, demand items, RMO staff without accommodation form, monthly transportation charges, etc.

·         Controlling and recording the gas store and usage of all.

·         Ensuring that hygiene issues and spot-checking of KMO office are considered and enforced in the lunch room, nursery and other parts of KMO building.

·         Recording all the maintenance work done and daily activities of handyman at KMO as well as at expat compound

·         Visit expat compound to check maintenance and other SSU related work in the absence of SSU

·         Responsible for filling in the asset transfer requests form.

·         Keep track of expenses, cash advances and clear them on time.

·         Pointing out the required action and report it to SSU senior officer.

·         Ensure that impress for SSU procurement purposes are cleared in a timely manner.

·         Ensures bills are settled regularly, including electricity, water and relevant services

·         procurement of nursery requirements and other necessities related to SSU

·         Other duties as assigned by supervisor

Nursery Management:

·         The service support Assistant is responsible work together with nursery at KMO. The job requires to help the provision of food items for children, maintenance of the building and reporting and helping the nursery teachers.

·         Helping for teaching method at Nursery in weekly base.

Job Requirements:

Qualifications and Experience:

·         To be polite and co-operative with office colleagues and listen to instruction carefully.     

·         Have a nice presentation, Must be honest and Must be at least bachelor.

Submission Guideline:

Application Procedures:

Interested qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
To apply online please send your application / CV and cover letter through LINK below:

https://swedishcommittee.org/about/vacanciesafghanstaff?jobid=97041

Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
Only short-listed candidates will be invited for written test and interview.

Deadline: December 26^th 2019